Vacant job

Sweden's most beautiful workplace is looking for two Personnel Planners based in Norrköping, Stockholm, Gothenburg, Malmö, or as agreed.

Development and Training Unit

The Swedish Maritime Administration is responsible for safe, accessible, and sustainable shipping. The Business Division carries out a large part of the Authority's operational activities, including pilotage, marine traffic monitoring, hydrographic surveying, production of nautical products, and services for seafarers. The Development and Training Unit within the Business Division has the main task of supporting the rest of the division's operations with project management, readiness coordination, and simulator capacity. We are now looking for two personnel planners to join the unit and contribute to ensuring our socially vital operations run smoothly every day.

Responsibilities

As a Personnel Planner, you play a key role in planning and coordinating operational resources to ensure efficient operations. Your tasks include, but are not limited to:

• Planning staffing for operational personnel in both the short and long term.
• Scheduling training, exercises, workplace meetings, and other activities that affect staffing and working hours.
• Managing holiday planning and, in consultation with managers, granting leave, both short-term and long-term.
• Ensuring that working time arrangements comply with current agreements and guidelines.
• Participating in recruitment processes when necessary.
• Identifying and driving improvement measures to streamline work methods and administrative flows.

Who are you?

We are looking for you who have experience in administrative and personnel-related tasks. You have:

• A high school diploma.
• Several years of experience in scheduling and staffing or equivalent tasks.
• Experience working in personnel administrative support systems.
• Good computer skills and good knowledge of the Office suite.
• Very good ability to express yourself in Swedish, both verbally and in writing.

The following qualifications are considered meritorious:

• Experience in staffing/scheduling in an operational 24/7 environment.
• Experience working within a government authority or public sector operations.
• Understanding of collective agreements and personnel administrative regulations.
• Experience in the shipping industry.

We place great emphasis on your personal qualities. To thrive in this role, you need to have good collaboration skills and the ability to find solutions that work for both the operations and the employees. You are willing to share information and create conditions for good planning and results. Furthermore, you are flexible in your work approach and adapt to the situations you encounter, being service-oriented and responsive in your communication. Your strength lies in planning and structuring your work, and you have the ability to think long-term so that the plans you create are sustainable in practice.

Why choose the Swedish Maritime Administration?

The Swedish Maritime Administration is a service-producing business authority within the transport sector. Our work environment is unique, and our mission is unique – Sweden's most beautiful workplace. Our mission is to develop transport and shipping in line with the decisions of the Riksdag and the Government. Our business idea is to offer efficient sea routes, modern services, and maritime partnerships for growth, competitiveness, and sustainable development.

The Swedish Maritime Administration offers a pleasant work environment with good opportunities to balance work and private life; for example, there may be opportunities for individual agreements regarding remote work a few days a week. We have a clear identity and a strong brand. We are a development-oriented organization and constantly work to develop our employees and maintain our satisfied customers. If we are the right organization for you, it is natural for you to act in a professional, open, and engaged manner. Our work is based on the public sector values, and we actively work for gender equality, diversity, and inclusion, expecting you to share our views.

How and when?

This recruitment is for two permanent positions expected to be filled as agreed.

Interviews will be held in weeks 33 and 34.

The Swedish Maritime Administration may apply a six-month probationary period.

The position may involve wartime assignment at the Swedish Maritime Administration.

The position may require Swedish citizenship. Security clearance with register check may be conducted before an employment offer is made.

Information:

Head of Development and Training Unit, Nina Öberg, 010-4784605, [email protected]

Union Representatives:

Saco-S Patrik Wikand, OFR/ST Carl Cremonese, Seko Ib Bergström, all of whom can be reached via our switchboard 0771–630000.

Application:

Register your application by Friday, July 31, 2026.

File number: 26-04361

The Swedish Maritime Administration makes continuous and active choices regarding exposure and recruitment support in each recruitment. Therefore, we decline direct contact from advertising sales, staffing, and recruitment agencies.